Event Budget Tracker

Track your event budget by category, compare estimated and actual costs, and see per-head expenses update as RSVPs change. Share the budget with co-planners and export it as CSV or PDF when needed.

Start for free See pricing

Catering$8,420 / $14,000

Highlights

Keep your event budget organized in one place

01

Track expenses by category

Organize costs for catering, venue, florals, photography, entertainment, and more. Start with preset categories for weddings, birthdays, and corporate events, then add or remove categories as needed.

02

See per-head costs update with RSVPs

Mark a category as per-head and the estimated total updates automatically as your RSVP count changes, helping you keep catering and other guest-based costs accurate.

03

Compare budget vs. actual spending

Set a budget for each category and see which costs are under, on track, or over budget so you can make adjustments before your event.

04

Share expenses with co-planners

Let co-planners add expenses to the same shared budget. Each entry records who added it and when, so everyone works from one up-to-date expense log.

05

Export your budget as CSV or PDF

Download your budget as a CSV spreadsheet or formatted PDF whenever you need to share it with a partner, planner, venue, caterer, or accountant.

06

Track committed costs and multiple currencies

Record expenses in the currency you are paying and mark costs as committed before they are fully paid, so your budget reflects both current spending and upcoming obligations.

How it works

See your budget at a glance

Track categories, per-head costs, and actual spending without keeping a separate spreadsheet.

01

Organize expenses by category

Keep venue, catering, florals, entertainment, and other event costs grouped in a clear budget breakdown.

02

Watch per-head costs update

Per-head categories recalculate as your RSVP count changes, helping you keep guest-based cost estimates current.

03

Compare budget and actual spend

See which categories are under, on track, or over budget so you can make informed adjustments.

Use cases

Plan event costs with more confidence

01

Keep catering estimates tied to your guest count

Use per-head categories for catering or other guest-based costs so your estimate changes automatically as new RSVPs arrive.

02

Plan together with your partner or team

Give co-planners access to the same budget so everyone can add expenses and see the latest totals without sending spreadsheets back and forth.

03

Share a clean budget with vendors

Export your current budget as CSV or PDF when your venue, caterer, planner, or another vendor needs a detailed cost breakdown.

Plus+

budget tracking available on Plus and higher

Live

per-head estimates update with RSVP counts

CSV + PDF

budget export formats

FAQ

Frequently asked questions

Which plans include the event budget tracker?

Budget tracking is available on Plus, Pro, and Business plans. It is not included on the Free plan.

Can I track both estimated and actual event costs?

Yes. You can set budget amounts by category and compare them with actual expenses to see which areas are under, on track, or over budget.

How does per-head cost tracking work?

Mark a category as per-head and its estimated total updates automatically as your RSVP count changes.

Can my co-planners add expenses?

Yes. Co-planners can add expenses to the shared budget, and each entry records who added it and when.

Can I export my event budget?

Yes. You can export your full budget as a CSV spreadsheet or formatted PDF at any time.

Keep your event budget connected to your plan

Budget tracking is included on Plus, Pro, and Business plans.

Start tracking your budget Compare plans